Privacy Policy

Freiwillige Selbstkontrolle Unterhaltungssoftware GmbH (“USK”) is committed to protecting your privacy when you access and use the USK Sites and use and/or receive the USK Services and to ensure the security and integrity of your personal data in accordance with applicable data protection laws.

Personal data means any information relating to an identified or identifiable natural person.

This Privacy Policy governs the access and use of websites of USK including usk.de (“USK Sites”) and the use and/or receipt of the related services or corporate events offered by or related to USK (“USK Services”). It gives details of what data is collected by and/or provided to USK when accessing and using the USK Sites and using and/or receiving the USK Services, how USK may store and use such personal data and what rights you have as a data subject regarding your personal data.

A. DATA CONTROLLER | DATA PROTECTION OFFICER

The data controller for the processing of personal data is

Freiwillige Selbstkontrolle Unterhaltungssoftware GmbH
Torstr. 6
10119 Berlin
Germany
kontakt--at--usk.de

For further information on this Privacy Policy and for exercising your statutory data protection rights laid down in Section H of this Privacy Policy, you may contact USK’s Data Protection Officer at

Freiwillige Selbstkontrolle Unterhaltungssoftware GmbH
Datenschutzbeauftragter
Torstr. 6
10119 Berlin
Germany
datenschutz--at--usk.de

B. COLLECTION OF PERSONAL DATA

USK collects your personal data when

  • you use the USK Sites or use and/or receive the USK Services,
  • you contact USK via any means, including via phone, e-mail, social media or contact forms,
  • you disclose or submit information via channels operated by USK (including the USK Sites and the USK Services) or register for or log-in to such channels operated by USK, and
  • when third parties (e. g. business partners, resellers, subcontractors) provide USK your personal data in accordance with applicable data protection laws.

C. TYPES OF DATA COLLECTED

USK may collect the following data of you:

  • Contact Data: Personal information such as name, address, telephone number, email address, birth date, company information and employment status.
  • Contract Data: Information relating to any contract between you and USK such as customer numbers, contract numbers and contractual dates.
  • Transaction Data: Details about transactions made between you and USK.
  • Payment Data: Information such as bank account data and credit card data.
  • Preferences: Information regarding how you wish to interact with USK such as information regarding how you wish to be contacted by USK and how you wish to use and/or receive the USK Services.
  • Input Data: Information you provide when you contact USK or information you disclose or submit within channels operated by USK (including the USK Sites, the USK Services) or when you register for or log-in to such channels operated by USK.
  • Usage Data: Information about how you use and interact on the USK Sites and in relation to the USK Services such as type, IP address, IP location and unique device identifiers of your internet access device, information on browser type and version, information on browser plug-in types and versions, log-in data, mobile network information, time zone settings, operating system and platform, URL clickstream to, through and from the USK Sites and USK Services, length and time of visit to the USK Sites and use of USK Services, information on what features of the USK Sites and USK Services are being used, interactions with user interfaces, page interactions including scrolling and mouseovers.

D. PURPOSES OF PROCESSING | LEGAL BASIS OF PROCESSING | LEGITIMATEINTEREST

USK will only process your personal data if such processing is permissible under applicable laws.

The following table describes, for what purposes and on what specific legal basis USK processes your personal data and – where the processing is based on Art. 6 (1) f) of the EU General Data Protection Regulation (GDPR) – gives details about USK’s legitimate interests for such processing:

 

Purpose of Processing

Legal Basis

Legitimate Interests

Specific purposes chosen by you

Art. 6 (1) a) GDPR

n/a

Providing marketing information and communication regarding services of USK, including newsletters

Art. 6 (1) a) GDPR

n/a

Conducting market research

Art. 6 (1) a) GDPR

n/a

Preparing, organizing and holding corporate events and follow-up communication

Art. 6 (1) a) GDPR

n/a

Fulfilling USK’s obligations under contracts entered between you and USK (including any contract regarding the USK Services), performing such contracts and taking necessary steps requested by you before entering into such contract

Art. 6 (1) b) GDPR

n/a

Complying with a statutory duty or an order of a competent court or public authority

Art. 6 (1) c) GDPR

n/a

Providing the possibility to be contacted for any reason and to be able to respond to enquiries and feedback

Art. 6 (1) a) GDPR

Art. 6 (1) b) GDPR

Art. 6 (1) f) GDPR

To ensure USK’s availability for any requests

Providing the USK Website and the USK Services for the public and for registered users

Art. 6 (1) b) GDPR

Art. 6 (1) f) GDPR

To inform about and carry out the business activities of USK

Enabling and maintaining the functionality of the USK Sites and the USK Services

Art. 6 (1) b) GDPR

Art. 6 (1) f) GDPR

To inform about and carry out the business activities of USK

Ensuring the usability of the USK Sites and the USK Services

Art. 6 (1) b) GDPR

Art. 6 (1) f) GDPR

To ensure, that the USK Sites and the USK Services can be used in a suitable manner

Continuous optimization of the USK Sites and the USK Services

Art. 6 (1) b) GDPR

Art. 6 (1) f) GDPR

To ensure, that the USK Sites and the USK Services remain innovative, up to date and can be used in a suitable manner

Analyzing and monitoring the use of the USK Sites and the USK Services

Art. 6 (1) b) GDPR

Art. 6 (1) f) GDPR

To understand and meter how the USK Sites and the USK Services are used in order to recognize any faults and disruptions, to enhance their functionality and to improve user experience

Ensuring the overall system security, health and stability of the USK Sites and the USK Services

Art. 6 (1) b) GDPR

Art. 6 (1) c) GDPR

Art. 6 (1) f) GDPR

To provide the USK Sites and the USK Services free from errors and defects and to ensure their security

Preventing unauthorized or unlawful use of and access to the USK Sites and the USK Services

Art. 6 (1) c) GDPR

Art. 6 (1) f) GDPR

To protect your data and your interests, to ensure the security of the USK Sites and USK Services and to protect USK’s business activities, business interests, intellectual property and other rights of USK

Safeguarding and defending USK’s vital interests and exercising any rights and asserting any claims USK may have

Art. 6 (1) f) GDPR

To protect USK’s business activities, business interests, intellectual property and other rights of USK and to safeguard any legal options available to USK

The respective legal basis mentioned in the above table is further described as follows:

  • Art. 6 (1) a) GDPR: You have given your consent to the processing of your personal data by USK.
  • Art. 6 (1) b) GDPR: The processing by USK is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into such contract.
  • Art. 6 (1) b) GDPR: The processing by USK is necessary for the performance of a contract to which you are a party or in order to take steps at your request prior to entering into such contract.
  • Art. 6 (1) f) GDPR: The processing is necessary to pursue USK’s legitimate interests, except where your interests or fundamental rights and freedoms override such legitimate interests of USK.

E. USE OF COOKIES

USK uses cookie technology on the USK Sites. When you access and use the USK Sites, a cookie may be placed within the memory of your internet access device. A cookie is a small piece of data containing alphanumerical information that a USK Site can store via your internet access device for later retrieval. USK uses such cookies to provide you with a personalized and improved user experience.

The USK Sites use both transient cookies and persistent cookies.

  • Transient cookies: Transient cookies are automatically deleted upon closing of your browser. Such transient cookies also include, in particular, session cookies. Session cookies contain a session identifier, allowing different requests from your browser to be assigned to your particular browsing session and will allow your internet access device to be recognized upon your return to the USK Sites.
  • Persistent cookies: Persistent cookies will be automatically deleted after a specified period of time, which may vary depending on the type of cookie placed. USK may use persistent cookies to help USK to track use of the USK Sites, such as the number and frequency of visits to the USK Sites and which parts of the USK Sites are visited.

Many browsers accept cookies per default. However, your browser settings can be configurated in order to prevent the storage of cookies. You may also delete cookies placed by the USK Sites at any time within your browser settings. Deactivating the storage of or deleting cookies may limit the functionality of the USK Sites.

F. RECIPIENTS OF PERSONAL DATA | THIRD-PARTY SERVICES

USK will not sell, license, rent or trade your personal data. USK will not otherwise disclose your personal data except as described within this Privacy Policy.

To facilitate the purposes for processing of your personal data (as described in Section D of this Privacy Policy), USK may disclose your personal data with the following third parties in connection with services that these third parties perform for, or with, USK, always provided that these third parties are restricted from using such personal data in any way other than to provide services for USK:

  • email service providers,
  • processing facility providers,
  • infrastructure providers,
  • data platform providers,
  • data storage providers,
  • billing solution providers,
  • communication and messaging solution providers.

The USK Sites use embedded videos offered by YouTube, LLC. USK has activated the “extended data protection mode” offered by YouTube. According to YouTube, data will therefore only be transferred to YouTube when an embedded video is played. If you play these videos, YouTube may collect certain information about your use of the video. If you are logged in in a YouTube profile, YouTube may associate such collected information with your YouTube profile. Information on the data use and retention practices of YouTube can be found within Google’s Privacy Policy currently located at www.google.com/privacy.html.

USK may also disclose your personal data to third parties, if required by law, such as in legal proceedings or response to a government request.

G. RETENTION TIME

Your personal data collected by USK is stored for the time necessary for the purposes for which such data has been collected (as outlined in Section D of this Privacy Policy) and/or as long as USK has a legitimate interest to store such data. USK also stores your personal data as long as required by law or pursuant to a court order or an order of a public authority. If necessary, USK furthermore stores your personal data until the expiry of applicable limitation periods in order to be able to assert existing legal claims.

H. DATA SUBJECT RIGHTS

You have the following rights under the GDPR with regards to the processing of your personal data:

  • The right to obtain confirmation as to whether or not your personal data is being processed and, where that is the case, access to such personal data and certain relevant information. Such information includes, inter alia, the purposes of processing, the categories of personal data concerned, and the recipients or categories of recipients to whom the personal data is been or will be disclosed (Art. 15 GDPR). Please note that the rights and freedoms of other individuals may restrict your right of access.
  • The right to obtain the rectification and completion of your personal data, where such data is inaccurate or incomplete (Art. 16 GDPR).
  • The right to obtain the erasure of your personal data without undue delay under certain circumstances (“right to be forgotten”) (Art. 17 GDPR).
  • The right to obtain the restriction of processing of your personal data under certain circumstances (Art. 18 GDPR).
  • The right to receive your personal data in a structured, commonly used and machine-readable format and the right to transmit such data to another controller without hindrance from USK (Art. 20 GDPR).
  • The right to object to the processing of your personal data in certain circumstances, where the processing is based on legitimate interests of USK pursuant to Art. 6 (1) f) GDPR or such personal data is processed for direct marketing purposes (Art. 21 GDPR).
  • The right to lodge a complaint with a competent supervisory authority.
  • The right to withdraw, at any time, any consent you had previously provided to USK regarding USK’s processing of your personal data. Such withdrawal will not affect the lawfulness of the processing prior to your withdrawal.

To exercise the above rights, please contact USK’s Data Protection Officer (see Section A of this Privacy Policy).

I. DATA SECURITY

USK has established a privacy program designed to help protect your personal data. USK maintains reasonable administrative and technical safeguards intended to protect against the loss, misuse, unauthorized access, alteration, or disclosure of your personal data. All data is securely stored and can only be accessed by entitled employees of USK on a “need to know basis”.

J. VERSION

This is the current version of USK’s Privacy Policy. USK may revise this Privacy Policy from time to time. Changes to this Privacy Policy will be made by updating this page and will be communicated to you, if required. Please check back regularly to see any updates made to this Privacy Policy.

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Entertainment Software Self-Regulation Body (USK)
Torstr. 6
10119 Berlin, Germany

Telephone: +49 30 240 8866 0
Fax: +49 30 240 8866 29

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